Accounts Payable and Receivable Clerk

PART-TIME ACCOUNTS PAYABLE & RECEIVABLE CLERK

JOB DESCRIPTION

Reports to: Accounts Payable Supervisor and Director of Accounts Receivable

Status: Non-Exempt, Hourly Position ($20/hour)

Location: Any of the following: Peabody, Chelsea, West Roxbury, Springfield

At Legacy Lifecare, we are committed to not only providing compassionate and comprehensive care for our residents, but also maintaining a culture where our staff is not just valued, they are rewarded. We are a leader in the industry when it comes to the value we place on resident care and employee appreciation. In addition, we offer extremely competitive wages, a generous benefits program and opportunities for professional growth, with an emphasis on work/life balance. Simply put, we place an enormous value on our staff, and we are not afraid to show it.

Summary of Position: As a Part-Time Accounts Payable Clerk, your primary responsibility will be to process incoming invoices accurately, efficiently, and promptly. In your role as Accounts Receivable Clerk, you will oversee and manage all elements of the accounts receivable process, including invoice processing, ensuring timely payments, and maintaining precise financial records. The ideal candidate will possess strong organizational abilities, attention to detail, and the capability to work independently.

Primary Functions and Essential Responsibilities:

Accounts Payable Functions

• Understand accounts payable procedures, including invoice classification, recording, payment processing, and adherence to internal controls.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Ensure compliance with all company policies, approval processes, and internal controls related to accounts payable.
• Professionally address, research, and resolve vendor issues, open items, and discrepancies in a timely manner.

Accounts Receivable Functions

• Accurately prepare monthly billing for the Assisted Living Facility at the Peabody Campus.
• Enter cash receipts into billing software.
• Effectively communicate with internal and external parties regarding cash collections.
• Follow up on outstanding invoices and assist in resolving overdue payments owed to the company.
• Complete resident refunds, credits, prepare bank account closures for resident accounts.

Qualifications:

• Relevant work experience or an associate degree in accounting, or a combination of experience and training demonstrating the necessary knowledge, skills, and abilities.
• Basic understanding of accounting principles, reconciliations, and accounts payable/receivable functions.
• Additional training in bookkeeping concepts and procedures is preferred.
• High level of accuracy and attention to detail.
• Strong communication skills, both verbal and written.
• Ability to handle varying volumes of incoming requests.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.